Vending machines come with documentation that helps with installation, service, and inspections. Here is a general look at what it contains.
A vending machine usually comes with the manufacturer's user and installation manual, and – for equipment covered by the relevant EU rules – a declaration of conformity and CE marking on the unit. Operators also use service documentation. Which documents are required depends on the type of equipment and the rules that apply to it.
Typical documents
- User and installation manual.
- Service documentation.
- EU declaration of conformity (or a copy), where the rules require it.
- Warranty card.
CE marking
CE marking is the manufacturer's declaration that the product meets the EU requirements that apply to it. Which rules apply depends on the equipment.
Where to keep documents
It is worth keeping the manual, a copy of the declaration of conformity, and service records for each machine – this helps with servicing and inspections. Browse machine types on the page with vending machines (publisher's site).
FAQ
Does the host site need the documentation? Usually the operator keeps it. The contract can set out the details.
Is this article legal advice? No. It is a general overview.
This article is general information, not legal advice. Regulations change – check the current rules or consult a lawyer before deciding.
Basis: the Polish Act of April 13, 2016 on conformity assessment and market surveillance systems (consolidated text Dz.U. 2025 item 568) and the EU rules for the given equipment, such as Machinery Directive 2006/42/EC (from January 14, 2027, Regulation (EU) 2023/1230).
Legal status: based on the regulations in force at the time of the last editorial review; this article is reviewed periodically.