Some companies subsidize drinks or meals from machines. Technically, this works through price groups in the payment system.
An employer subsidy usually works like this: the system recognizes the employee – by card, for example – and assigns them to a price group with a lower price or an allowance of free items. The employer settles the difference with the operator. The company sets the subsidy rules and accounting treatment.
Price groups
- Standard price for visitors.
- Staff price with a subsidy.
- A daily or monthly limit.
- Which products are covered.
Reports
The system produces reports of subsidized transactions for billing with the operator. Check tax treatment with your accountant.
Where it works
In companies without a full canteen or as a canteen add-on. The page on vending in canteens (publisher's site) covers such setups.
FAQ
Does a subsidy need a staff card? Usually some form of ID is needed – a card, fob, or app.
Who sets the subsidy amount? The employer, together with the operator.